Administrative Assistant

Описание

Responsibilities

• Awareness and adherence to ILF IMS

• Awareness and adherence to ILF Values

• Follow health and safety requirements, rules and regulations, labor discipline, rules of Employee Handbook

• Assist Managing Director upon their requests

• Assist Administrative Specialist in all activities

• Provide administrative assistance to support activities of Company

• Receive and send telephone messages, log in the messages received in the absence of department heads

• Type and accomplish as per various assignments from HR and Admin. / ProАырау, 5/2jАect Services / IT / Business Development / Finance and Accounting departments

• Register and meet visitors (coffee/tea/water)

• Order lunch and dinner for company visitors and employees when requested

• Register and file incoming and outgoing company documents and distribute copies to the applicable department heads

• Control for keeping all documentation and register in company database in time

• Perform office administrative work, coordinate maintenance work in the office and residential buildings of the company

• Coordinate activities and obtain respective approvals by project offices

• Coordinate access-cards processing to the office

• Work with Suppliers in providing office with stationary, water supply, food, fresh fruits, dry fruits and etc

• Prepare Purchase Order

• Track Purchase Orders through the Delivery phase, including Expediting, Logistics and Delivery

• Receive and register Material Requisitions from the Originator

• Keep good housekeeping in Administrative office

• Organize and control possible office or department moves to new locations, transportation of the company equipment and property, and settle all issues associated with changing the office /department location

• Make air/train tickets in and outside Kazakhstan

• Make hotel reservations in and outside Kazakhstan

• Take part in arranging and conducting conferences, exhibitions and company events when requested.

• Constantly improve professional skills

Requirements

• Knowledge of computer based systems including, Microsoft Office or equivalent software packages

• Systematic thinker and good organizational skills / time management

Experience: Min 1 year in Administrative support function

Education: Min Bachelor degree

Language skills: English and Russian are mandatory. Kazakh is advantageous

Условия: Атырау, 5/2