Procurement Compliance Manager

Описание

Responsibilities:

• Compliance Oversight: Ensure all purchasing activities comply with inDrive’s internal procurement policies, procedures, and applicable laws/regulations. Implement controls and guidelines to maintain transparency, integrity, and efficiency throughout the procurement process.
• Risk & Fraud Review: Review procurement requests and contracts to identify potential compliance issues, legal or financial risks, and fraud red flags. Verify that scopes of work are clear and complete, proper approval controls are in place, anti-fraud clauses are included, and vendor obligations and penalties are clearly defined to reduce risk and prevent fraud in company vendor dealings.
• Verification of Service Delivery and Vendor Performance: Verify actual service delivery by vendors through supporting documentation (e.g., reports, media evidence, signed confirmations), ensuring full compliance with contract terms, quality standards, and timelines, and escalate discrepancies or enforce penalties where applicable.
• Spend Analysis: Analyze procurement expenditures by cost center, category, and project to evaluate economic rationale and budget adherence. Perform spend analysis to identify trends, opportunities for cost savings, and any anomalies or inefficiencies. Provide data-driven insights and reports to support strategic sourcing decisions and financial planning.
• Conflict of Interest Monitoring: Conduct checks for conflicts of interest or affiliated relationships between employees and vendors. Investigate any vendor affiliations or ownership structures that could improperly influence procurement decisions, and ensure compliance with Conflict of interest policy.
• Vendor Due Diligence and Know Your Counterparty (KYC): Perform the KYC and Due diligence checks for onboarding new vendors and renewing existing ones. Evaluate third-party vendors’ backgrounds, financial stability, compliance history, and reputational risks before establishing or continuing business relationships. This comprehensive vendor due diligence process ensures informed decisions and shields the company from high-risk partnerships.
• Process Automation: Enhance and automate compliance checks and KYC workflows. Leverage appropriate tools and technology to streamline vendor screening, document verification, and ongoing monitoring. Automation of these processes will improve efficiency and consistency in compliance enforcement.
• Continuous Monitoring & Auditing: Implement ongoing monitoring of vendor performance and compliance post-contract award. Conduct periodic audits or reviews of procurement files and vendor activities to ensure continued adherence to terms and policies. Identify violations or irregularities (e.g. suspected fraud, policy breaches) and coordinate with relevant teams to investigate and remediate issues promptly.
• Data Reporting & Improvement: Maintain accurate records of compliance reviews, audit findings, and issue resolutions. Track key compliance metrics and prepare regular reports for senior management on procurement compliance status and risks. Utilize data analytics to detect patterns of issues and recommend improvements or corrective actions to strengthen the procurement process.
• Cross-Functional Collaboration: Work closely with cross-functional stakeholders – including the Procurement/Sourcing team, Legal, Finance, and Internal Audit – to address compliance matters. Provide guidance and training on procurement compliance best practices and help update company procurement policies as needed. Collaborate on initiatives to improve supplier selection, contract terms, and risk mitigation strategies across the organization.
• Other tasks related to Vendor Fraud Management department.

Требования

• Experience: 5+ years of experience in procurement compliance, risk management, vendor anti-fraud or related fields (middle to senior level). Proven track record in handling compliance audits, fraud investigations, or procurement reviews in a global business environment.
• Education: Bachelor’s degree in Business, Finance, Law, Compliance, Risk management or a related field is preferred. Professional certifications in compliance or procurement (e.g. ACAMS, ACFE) are a plus.
• Expertise: Deep knowledge of procurement processes, compliance standards, and risk controls. Familiarity with anti-fraud measures, anti-corruption regulations, and corporate governance as they relate to vendor management. Experience in conducting vendor audits, due diligence, or investigations into procurement fraud or misconduct.
• Analytical Skills: Strong analytical and problem-solving abilities. Proficient in analyzing spend data and compliance reports to extract insights and drive improvements. Detail-oriented in reviewing documents and spotting inconsistencies or red flags. Comfortable working with data analysis tools and Excel to monitor procurement KPIs.
• Technical Proficiency: Experience using ERP and compliance software to manage procurement and vendor risk. Knowledge of tools such as NetSuite (or other ERPs), Dow Jones Risk & Compliance or similar screening platforms, Catalyst, and other popular procurement compliance systems. Ability to quickly learn and utilize new software for workflow automation and data analysis.
• Communication & Ethics: Excellent communication skills, both written and verbal, with the ability to convey compliance requirements and reports clearly to stakeholders at various levels. Demonstrated integrity, ethical judgment, and a proactive approach to ensuring accountability. Able to work independently, handle sensitive information with discretion, and foster a culture of compliance and transparency within the organization.

Conditions:

• Stable salary, official employment.
• Health insurance.
• Hybrid work mode and flexible schedule.
• Relocation package offered for candidates from other regions.
• Access to professional counseling services including psychological, financial, and legal support.
• Discount club membership.
• Diverse internal training programs.
• Partially or fully payed additional training courses.
• All necessary work equipment.