Department assistant

Описание

Key Responsibilities:

• Provide administrative support including managing calendars, scheduling meetings, and organizing departmental events.

• Handle incoming calls, emails, and correspondence, responding or redirecting as appropriate.

• Maintain and update department files, records, and databases with accuracy and confidentiality.

• Prepare and format documents, reports, presentations, and spreadsheets as needed.

• Assist in coordinating projects, tracking deadlines, and following up on action items.

• Support the procurement of office supplies and manage inventory within the department.

• Coordinate travel arrangements and expense reports for department staff.

• Liaise between department staff and other company teams or external partners.

• Assist in onboarding new department employees by coordinating orientation schedules and documentation.

• Perform other administrative duties as assigned to support department goals.

Requirements:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.

• Proven experience in an administrative or assistant role, preferably within a similar department.

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational skills with strong attention to detail.

• Good verbal and written communication skills.

• Ability to manage multiple tasks and prioritize effectively.

• Discretion and confidentiality in handling sensitive information.

• Positive attitude and willingness to support the team.

Preferred Qualifications:

• Experience with department-specific software or tools (e.g., CRM, project management tools).

• Previous experience in [industry or department relevant to the role].

• Basic understanding of departmental processes and workflows.