Personal Assistant

Описание

General Purpose:

To perform a variety of secretarial, administrative duties in support of the operation of the school and in support of the principal, staff, students and parents.

Main Job Tasks, Duties :

• ·set up and maintain filing systems for students and staff - paper and electronic
• •create, maintain and enter information into databases, locate and provide data as requested
• •locate and attach appropriate files to incoming correspondence requiring a response
• •track student and staff attendance
• •verify parents' and doctors' notes and investigate any discrepancies in attendance information
• •notify parents of student absences
• •process and track staff leave requests, coordinate substitute personnel for absent staff members
• •manage school processes and procedures to ensure compliance with school and Ministry regulations
• •work with the Principal and teachers to prepare the presentation of documents for the BC Ministry of Education Inspection
• •enroll and withdraw students from school in accordance with school and Ministry procedures
• •meet with new students and parents to complete registration and orientation process
• •provide school-specific administrative support processes such as student services,
• •maintain disciplinary tracking systems and files in accordance with regulations
• ·maintain appointment and event calendars
• •prepare and submit bills for payment
• •process purchase orders and verify invoices, prepare and process accounts payable
• •track expenditure for budget purposes

Key competences:

• At least 1-year job experience
• Superior written and verbal communication skills
• Computer literacy
• Fluent English
• Flexibility;
• proficient in spelling, punctuation, grammar;
• organizational and planning skills including the ability to maintain an effective balance between multiple and competing priorities;
• problem-solving skillsҒ
• attention to details;
• confidentiality, integrity and adherence to ethical standards
• team member;
• diversity oriented - able to work effectively with people regardless of age, gender,
  race, ethnicity or religion
• energy and enthusiasm.