Administrative Specialist (National Staff)

Описание

Job description

Awareness and adherence to ILF IMS Awareness and adherence to ILF Values Conduct activities and tasks in strict adherence for follow up audits Follow health and safety requirements, rules and regulations, labor discipline, rules of Employee Handbook Provide administrative assistance to support activities of the Company Assist Managing Director, Project Managers and Line Managers upon their requests Book air/train tickets reservations in and outside Kazakhstan when requested Book hotel reservations in and outside Kazakhstan when requested Accomplish tasks as per various assignments from HR and Admin / Project Services / IT / Business Development / Finance and Accounting departments Control for keeping all documentation and register in company database in time Prepare bid documents and evaluations for purchasing for Management approval Prepare different actions by using PC for gathering data, data treatment and submission of information for Management decision Classify materials according to the approved nomenclature Upload all requests in SharePoint for payments Keep good housekeeping in Administrative office Organize and control possible office or department moves to new locations, transportation of the company equipment and property, and settle all issues associated with changing the office / department location Prepares Contracts with Landlords Continuously work with renters’ representatives (for the foreign personnel) on settling issues regarding terms of residence, deal with maintenance problems, claims concerning the level of service and consider relevant proposals Provide the necessary assistance to company employees Manage and perform office administrative work, coordinate maintenance work in the office and residential buildings of the company Work with suppliers in providing office with office furniture, stationary, water supply, food and etc. Take part in arranging and conducting conferences, exhibitions and company events Constantly improve professional skills

Qualification

Knowledge of computer based systems including, Microsoft Office or equivalent software packages. Be proactive, a self-starter and ability to work without supervision. Systematic thinker and good organizational skills / time management. Strong personality skills. Team player within and across functions.

Experience: Min 3 years in Administrative support function
Education: Min Bachelor degree
Language skills: English and Russian are mandatory. Kazakh is advantageous.

Mail to: [email protected]