Administrative Assistant

Описание

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

You will act as the center of control and people rely on your support and skill to keep things running smoothly as you take care of budgets, expenses, ordering supplies, answering calls and emails.

How you will contribute

You will:

Reception:

• Internal/external telephone conversations;

• Registration and storage of all incoming and outgoing mail and other documents, as well as their transmission to recipients;

• Relaying oral messages left by third parties for company employees;

• Arranging mail delivery (using a courier service);

• Meeting and greeting MDLZ guests and clients, following the standards of the Company’s corporate culture;

• Providing workplaces with necessary stationery (ordering goods);

• Updating the address book, mailing lists. Organization of translation of documents (upon request for procurement, admin, HR).
  Office:

• Coordination of daily office cleaning services, work of the florist and courier driver and cleaning service;

• Ensuring the safe disposal of waste, calling the appropriate services for the removal and disposal of confidential information, documents, and paper;

• Ensuring uninterrupted operation of electricity, water supply and sewerage systems;

• Preparation and placement of paper and electronic information: information about birthdays, etc. Videos on monitors in the office;

• Coordination/assistance in organizing corporate events;

• Scanning, copying and filing documents related to the business and administrative activities of the office;

• Accounting for household and office supplies in the office, ordering necessary goods;

• Organizing a workspace for a new employee;

• Coordination of administrative office needs/office maintenance and supply services;

• Work in the COUPA program - creation of PO (admin, HR, finance, vehicle fleet) GR (admin); adding a supplier to the system/adjusting details (admin).
  Procurement:

• Assisting the procurement department in finding local suppliers of services/goods;

• Support for agreeing and signing ADMIN contracts (check from the local side);

• Working with suppliers;

• Management of the database and archive of all administrative contracts.
  Finance:

• Account registration and expense admin;

• Preparation of cost tables/budgeting at the manager's request (shared).
  Vehicle fleet:

• Replenishment of fuel cards;

• Writing letters to an insurance company;

• Updating powers of attorney Monthly fuel and lubricants report.
  What you will bring

• Higher education;

• 2 years of work experience in a similar position;

• Competent oral and written communication;

• Developed business communication and correspondence skills;

• Effective communication skills with internal and external partners;

• Basics of organizing office work and document flow;

• Confident use of PCs and office equipment;

• Advanced software proficiency (Microsoft Office suite, including Excel);

• Skills in creating and conducting presentations;

• Fluent in spoken and written English.