Administrative manager

  • Компания: АНКОР Центральная Азия
  • Город Казахстан, Алматы
  • Зарплата:
  • Размещено: 2025-06-30 11:25:48

Описание

Key Responsibilities:

Office Administration:

  • Ensure smooth daily operations of the office and supervise administrative staff

  • Oversee reception activities

  • Manage office supplies and control the office budget

  • Coordinate with external service providers (cleaning, catering, security, maintenance, etc.)

  • Oversee company vehicle usage and related logistics

  • Support office renovation and repair projects, coordinating timelines and vendors

  • Lead and implement office-related special projects as needed

Support to HR Function:

  • Assist in updating and enforcing office-related policies (travel, safety, fire protection, etc.)

  • Prepare documents, reports, presentations, and purchase requests

  • Provide administrative support for employee benefits (medical insurance, mobile communication, etc.)

  • Assist in organizing corporate events and internal communications

Personal Assistant to the Managing Director:

  • Manage the MD’s calendar and contact lists

  • Arrange travel and visa support

  • Provide assistance with personal administrative matters (document expirations, contracts, etc.)

  • Coordinate safety arrangements in special situations

  • Organize events involving leadership, including visits, meetings, and presentations

  • Handle MD’s personal budget and expense reporting

  • Oversee driver-related matters and company car use

  • Select and arrange representative gifts for clients and partners

Candidate Requirements:

  • Higher education

  • Minimum 5 years of experience in administrative management or executive assistance

  • Proficiency in MS Office (Excel, PowerPoint, Outlook)

  • Experience managing office vendors and internal operations

  • Strong communication and time-management skills, ability to multitask and prioritize

  • High attention to detail, results-driven, and customer-oriented

  • Fluency in Russian and English; French is a plus

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